PROPERTY MANAGEMENT AUTHORITY FORM

PROPERTY DETAILS

To be exclusively managed by the Property Management company referred to on page 2, of the Management Agreement. The address of the property is considered "the workplace" and "same matter" under section 34 of the Health and Safety at Work Act 2015

AGENTS DETAILS - PCBU

PROPERTY OWNER'S DETAILS - PRINCIPAL/LANDLORD/PCBU

Where the property is owned by a company, provide the directors' details. Where the property is owned by a trust, provide the trustees' details.

ADDITIONAL OWNER'S DETAILS

PROPERTY OWNER'S BANK ACCOUNT DETAILS - PRINCIPAL/LANDLORD/PCBU

PROPERTY OWNER'S EMERGENCY CONTACT DETAILS

If you are unreachable, you give authority for this person to authorise our company to take any required action to the tenancy.

MANAGEMENT

COMPLIANCE INFORMATION


AVAILABILITY AND TERM

RENT AND BOND

Rent ($) per week
per week
Bond ($) Being
per week
Rent payment frequency  

INSPECTIONS AND MAINTENANCE

BODY CORPORATE - IF ANY

POOL/SPA MAINTENANCE

SMOKE ALARM DISCLOSURE STATEMENT

If unsure, please select ‘No’

Alarm 1 expiry date
Alarm 1 or batteries last tested
Alarm 2 expiry date
Alarm 2 or batteries last tested
Alarm 3 expiry date
Alarm 3 or batteries last tested
Alarm 4 expiry date
Alarm 4 or batteries last tested
Alarm 5 expiry date
Alarm 5 or batteries last tested
Alarm 6 expiry date
Alarm 6 or batteries last tested

KEYS AND ALARMS

PETS AND SMOKERS

Notes

Notes

Notes

HEALTH AND SAFETY AT WORK ACT 2015

Construction date

I/We confirm that I/We are aware of the potential threat posed by asbestos at the tenancy premises.

SEPTIC SERVICES

Is there a septic tank at the property?
If yes, what date was it last emptied?
If yes, what date was it last serviced?

LIABILITY

Power

Gas

Water

Chimney Sweep

Gardens

Telephone

Internet

TENANCY DETAILS

Locality / Aspect

Property type

Property details

Area

Total bedrooms
Dwelling (m2)
Total bathrooms
Garage (m2)
Land (m2)

Grounds / Fencing

Garage / Parking

Security

Other features

Living room

Family room

Dining room

Additional rooms

Kitchen

Laundry

Main bathroom

Ensuite

TENANCY DETAILS (continued)

Master bedroom

Bedroom 2

Bedroom 3

Bedroom 4

Hot water

Pets

Heating

Amenities

Body Corporate

Safety

Carpet

Not working

FLOORING

Age
Age
Age
Age

KNOWN RISK AT THE PROPERTY(E.G. SLIPPERY DECK)

Risk analysis - Section 34 HASAW Act 2015 states that PCBU’s have a duty to co-operate or agree on a matter.

1
2
3

HOW RISKS WILL BE RESOLVED / MINIMISED (E.G. HAVE DECK CLEANED)

Task Checklist - Section 34 HASAW Act 2015 states that PCBU’s have a duty to co-ordinate or take action on a matter. Section 30 states that PCBU’s have a duty to eliminate or minimise risk.

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2
3

HEALTHY HOMES

FIXED COSTS/AUTHORITY TO ACT ON BEHALF

You give us authority to act on your behalf and obtain information from the insurer, council etc. and pay bills on behalf of you.

GENERAL PROPERTY INFORMATION

TERMS & CONDITIONS (continued)

Sale of A property Management portfolio

The Owner agrees that the Agent may sell the business portfolio comprising the managed property and other properties without requiring the Owner'S consent before the sale but the Agent agrees that he / she / it will within 30 days after settlement of the sale, advise the Owners of the new manager'S details.

Liability

I / We acknowledge that; By entering this Management Agreement the Agent does not accept liability for damage done to the property by the Tenant or any other person nor does the Agent accept liability for the Tenants failure to carry out any term of the Tenancy Agreement.

The Agent does not accept liability for any damage done by any contractor.

Indemnity

I / We indemnify the Agent against all actions / claims / costs and expenses whatsoever, which may be taken or made against the Agent in the course of and arising out of the proper performance of the Agents duties as the Agent or the exercise of any powers, duties or authorities contained in this Management Agreement, including where such loss by the Agent is due to any action or inaction as the case may be of the Owner and which limits or otherwise affects the ability of the Agent to carry out its duties.

Intermeddling

If at any time during the currency of this authority, the Owner instructs the Agent to withdraw the property for renting, or to not relist it for renting, or do anything to adversely affect the Agent'S ability to rent the property, then the Owner agrees to pay the Agent'S commission at the agreed rate or the rate for the previous month (whichever shall be the higher) for the period during which the property has been withdrawn from renting or not relisted for renting.

Rent

If I / We instruct the Tenants to pay the rent otherwise than to the Agent then the Agent may elect at their sole discretion to treat the Management Agreement as at an end and to give notice immediately confirming that decision.

Sale of the property

If I / We place the rented property on the market for sale without first advising the Agent, the Agent may elect at their discretion to treat the Management Agreement as at an end and to give notice immediately confirming that decision.

I / We agree that I / we will not sell the rented property without first advising the Agent in writing.

I / We agree that if I / we do sell the property without notification and cause any loss to the Agent, I / we agree to indemnify the Agent for any and all costs and losses.

Renewals

I / We authorise the Agent to renew any fixed term or periodic tenancy without our written instructions provided the Agent has taken all reasonable steps to contact us and has been unable to obtain our written instructions within any reasonable time frame. All terms and conditions herein shall transfer to any renewal whether it shall be for a fixed term or renewed on a periodic basis.

Immediate Termination

If a dispute between the Owner and the Agent shall arise, and such dispute cannot be resolved to the satisfaction of the Agent then the Agent, at the Agent'S sole discretion, shall have the right to terminate this Management Agreement, forthwith by the Agent giving written notice to the Owner in terms of this paragraph.

Notices

If the Agent shall receive a 14 day notice sent by the Tenant, then the Agent shall have full power and authority to remedy the complaint contained in the 14 day notice, whether or not I / we concur with the Agent. If the Owner shall give the Agent instructions that conflict with the Agents proposed remedy of the 14 day notice then the Agent may at the Agent'S sole discretion treat such conflicting instructions as grounds to terminate the Management Agreement, forthwith by the Agent giving written notice to the Owner in terms of this paragraph.

body Corporate

I / We agree that as proprietors of a body corporate unit, to advise the Agent immediately of any change to body corporate rules and to provide the agent with a copy of the body corporate resolution changing the rules, where such changed rules effect the tenants obligations.

Consent

I / We as part Owner agree and warrant that I / we have the consent of the other Owners to enter into this Management Agreement.

Relevant Legislation

I / We acknowledge that I / we are required to adhere to all relevant legislation and compliance in relation to the management of the rental dwelling and this compliance could include paying the costs and expenses to become compliant. I / We agree that the Agent may take all reasonable steps to do all things necessary using their best judgement (subject to my / our approval as to funding) to ensure that the property is compliant.

Healthy Homes Statement Of Intent

As landlord/s of the managed properties herein, I / We acknowledge we have legal obligations under the Healthy Homes Guarantee Act 2017. I / We authorise our agent / property manager to make the required statement of intent on our behalf in any tenancy agreement our agent prepares and signs on our behalf.

I / We confirm that the details supplied are correct and I / we acknowledge that I / we have read and understood this Management Agreement and that I / we have been supplied with a signed copy.

If there is a change in the ownership structure, the property management company must be notified (trust and trustees included).

RATES OF REMUNERATION

It is agreed the agent shall be paid in consideration for managing the property(s). Standard rates below:

9% + GST on all rents collected

9% + GST of the cost of arranging and/or supervising, repairs, maintenance or renovations

NA% + GST on all project management

NAfor each award of exemplary damages against the tenant(s) % + GST miscellaneous rate

NA+ GST on attending mediations or hearings

$ NA + GST on credit check fee per tenant

$ NA+ GST per tailored advertising if required. No advertising fee for generic advertising

+ GST monthly admin fee

$ NA+ GST initial detailed property Condition Report

$ NA+ GST inspection fee

$ NA+GST insurance claim fee +GST EoYF statement fee

$ NA+GST Inventory list fee (semi/fully furnished)

Individual property marketing can be arranged at additional cost: $218 +GST (trade me and my rent listings)

Letting Fees

NOTICES

The agent may, at the agent'S sole discretion, change or increase any and all current or future charges herein by giving the owner/s 1 calendar months notice in writing to the owner/s address for service.

This Management Agreement may be terminated by either party (subject to the other rights of the agent set out herein) on 1 calendar months notice in writing only after the expiry of any minimum term set out herein, and shall be sufficiently served by being delivered electronically or in person, or posted to an address for service of the owner referred to in this authority and in respect of the agent, to the agent'S current business address.

IMPORTANT: Failure of a pCBU to meet a required standard under the Residential Tenancies Act 1986 or The Health and Safety at Work Act 2015 may result in a civil suit or prosecution. Although The Tenancy practice Service Ltd takes all reasonable steps to provide up to date information, resources and training, this will not necessarily prevent a prosecution or civil law suit.

SIGNATURE

By signing this Management Agreement, the below parties agree to all of the terms of the Management Agreement.

CERTIFICATE

CEILING INSULATION

WALL INSULATION


Wall insulation is not compulsory. However, you must provide this information where it is known.

UNDERFLOOR INSULATION


The Building Act 2004 bans the installation and/or repair of foil insulation in residential buildings with existing electrical installations. It is an offence to breach this ban and anyone doing so may be liable to a fine of up to $200,000. If your property currently has foil insulation that is in reasonable condition, then it does not need to be replaced. However if your existing foil installation is damaged (e.g. torn, foil hanging down off the floor joists), then it must be replaced with an alternative insulation product that meets legal requirements.


SUPPLEMENTARY INFORMATION

INSULATION STATEMENT

I/we,

(name of landlord(s))

declare that the information contained in this insulation statement is true and correct as at the date of signing and that all reasonable efforts have been made to obtain information about the location, type and condition of insulation at the premises.

INSURANCE DETAILS

A copy of the insurance policy/policies is available to the tenant upon request.


LANDLORD DETAILS


I / We hereby authorise the manager to contact our Insurance company ( name of company) and any obtain the details set out above concerning the policy.


I / We authorise and instruct the manager use the information supplied by me / us or by the Insurance company to be used for any and all purposes directly connected with the management of my /our rental property.



  • I understand that it is my responsibility to advise my property manager of all changes to any excess amounts that are amended/changed during the course of any tenancy. provisions
  • Landlord must disclose whether or not the property is insured in a statement as part of any new tenancy agreement, and if so, the excess amount of any relevant policies. They must also include a statement informing the tenant that a copy of their insurance policy is available on request.
  • Landlords must provide tenants with this insurance information (if requested within a reasonable timeframe) and provide updated information within a reasonable timeframe if insurance information changes, or (where they are not the insurance holder) within a reasonable timeframe of becoming aware of the changes.
  • If tenants or their guests damage a rental property as a result of careless behaviour, the tenant is only liable for the cost of the damage up to four weeks' rent or the insurance excess (if applicable), whichever is lower. Tenants on income-related rents are liable for the cost of the damage up to four weeks' market rent or the insurance excess (if applicable), whichever is lower.
  • Tenants will be liable for the full cost of damage that they or their guests cause intentionally or taht results from an act or omission that constitutes and imprisonable offence.



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CALL 09 262 1909

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